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PRIVACY POLICY

Recognizing compliance of laws, ordinance and regulations as a corporate social responsibility in handling personal information acquired by the Company through its business activities, Kohan Kogyo Co. is striving to protect personal information based on the following corporate policy.

Core Principles

1. Obtaining Personal Information

The company shall obtain personal information using legal and proper means.

2. Using Personal Information

  1. The company shall only use the acquired personal information necessary for performing work in accordance with the presented scope of use.
  2. If the company uses personal information jointly with a third party or consigns the handling of personal information to a third party, the company shall carefully select the third party consignee and appropriately supervise such third party so that the security of personal information is appropriately managed.

3. Providing Personal Information to Third Party

The company shall not provide personal information to a third party without prior consent except as prescribed by law.

4. Managing Personal Information

  1. The company shall strive to maintain accurate and the most recent personal information within the scope necessary to fulfill the purpose of use,
  2. The company shall take all proper safety management actions to prevent leakage, loss or damage of personal information.

5. Disclosing Personal Information

When an individual makes a request for notification or disclosure of usage purposes, correction, or suspension of usage or provision of personal information that the company possesses, the company shall respond faithfully to the request as specified by laws and regulations.

Important Matters

1. Purpose of Using Personal Information

The company shall use personal information for the following purposes:

  1. Customer Personal Information
    1. Information source
      Customers who accessed the company's homepage and received details on the business operations of the company and group companies and the products we offer, or visited our exhibitions and submitted a business card or filled in a questionnaire.
    2. Purpose of Use
      To introduce the products and services the company and group companies offer, provide various information, and for marketing purposes.
  2. Personal Information on Executives and Employees of Clients
    1. Information source
      Board members, auditors and other executives and employees of an entity to which our company's products and services are sold and provided.
    2. Purpose of Use
      To contact the entity on business transactions, introduce the products and services the company and group companies offer, provide various information, and for marketing purposes.
  3. Personal Information on Executives and Employees of Suppliers
    1. Information source
      Board members, auditors and other executives, and employees of an entity conducting business with our company in the buying and selling, and the outsourcing of manufacturing or business operations.
    2. Purpose of Use
      To contact the entity on business transactions.
  4. Personal Information on Shareholders
    1. Information source
      Those registered as individual shareholders, employee investors, executive holders as stated or recorded in the company's stock ledger.
    2. Purpose of Use
      (1) To exercise rights and discharge duties as per the Companies Act,
      (2) To extend facilities from the company according to its position as a shareholder,
      (3) To execute policies for making a seamless relationship between the shareholders and the company,
      (4) To create data on shareholders as required based on applicable laws and other management items on shareholders.
  5. Personal Information on Company Employees
    1. Information source
      Company employees (full time, temporary, part time, per diem, board members, auditors, advisors, dispatched workers, etc.), persons who were past employees and the relations of the employees.
    2. Purpose of Use
      (1) To set and manage labor policies on personnel reviews, determining placement in the company, etc.,
      (2) To set and manage labor policies on providing benefits, taxation, social insurance, and health insurance processing, etc.,
      (3) To manage pensions,
      (4) To contact in case of disaster or other emergencies,
      (5) To facilitate seamless communications within the company and between retired employees.
  6. Personal Information on Potential Employees
    1. Information source
      Persons who applied for work with the company (including persons not hired)
    2. Purpose of Use
      To select employee candidates and process new employees.
      Note that personal information on hired individuals shall be used as personal information for company employees.

2. Joint Use of Personal Information

  1. The company uses a customer's name, company name, division, and contact information jointly with group companies to introduce the products and services of the company and group companies, provide information and for sales activities.
  2. The company shall receive requests on disclosure etc. and claims from customers regarding personal information used jointly and shall be liable for safety management and other personal information management based on the right to disclose, correct or suspend the use or providing of said information.

3. Who to Contact to File a Complaint or Disclosure

Please contact the following for complaints, notification or disclosure of usage purposes, correction, or suspension of usage or provision of personal information:

(Address) 1394 Nishitoyoi, Kudamatsu, Yamaguchi 744-0011
(Name) General Affairs Department, Kohan Kogyo Co., Ltd.
(Telephone) +81-833-41-2747
(FAX) +81-833-43-9529

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1394 Nishitoyoi, Kudamatsu, Yamaguchi 744-0011
Telephone: +81-833-41-2747 Fax: +81-833-43-9529

Copyright (C) Kohan Kogyo Co., Ltd. All rights reserved.